There is no one-size-fits-all the best accounting software for small business; instead, your decision will be heavily influenced by the sector you work in and your own tastes, both of which we’ll discuss in this guide. Based on their affordability, usability, and how well they handle various accounting chores like invoicing, project management, and inventory control, we’ve chosen the best accounting software for small business up to now.
Table of Contents
1. What is Quickbooks?
The QuickBooks import function is up to date and adaptable to the majority of other systems. Imports of clients, suppliers, financial statements, products, and services are permitted, but exports are more constrained. Additionally, only reports can be exported to Excel without using Internet Explorer; no other data can.
2. The benefits of using Quickbook
Since it has the majority of the functions that SMBs want, accounting software for small business is typically selected by SMBs.
- Dashboard
A basic dashboard gives you an overview of your company’s financial situation. Charts for sales, profit and loss, bank accounts, expenses, and invoices, for instance. You can go through the most often used features using the menu on the left. The upper right corner of the screen also has a plus button and a gear button that you may use to access shortcuts and more sophisticated functions.
Additional buttons include a transaction search, a help button, and an AI chat button with settings. Finally, clicking “see all activities” will take you to a full audit trail and a history of recent activity. This option is located at the bottom of the dashboard.
- Contact management
Accounts with QuickBook Online come with a robust contact management system. Numerous details about your customers are available for storage, including their payment method, opening balance, and default tax codes.
Additionally, you can send bulk emails and attach essential papers like contracts to each recipient. Additionally, a recent improvement allows you to modify the names of your clients. clients, clients, donors, visitors, members, patients, or tenants, as examples.
- Import and export
The QuickBooks import capability is modern and user-friendly in comparison to most other programs. It is possible to import clients, suppliers, balance sheets, goods, and services, but exports are more constrained. Additionally, only reports and not any other data can be exported to Excel without using Internet Explorer.
- Billing
Six invoice styles and a wide range of invoicing automation capabilities are included in QuickBook (you can also import an existing invoice template via Microsoft Word). You can modify the header, footer, logo, typeface, color scheme, number of columns, and other elements using this function. If you subscribe to QuickBook Essentials, Plus, or Advanced, you can also send clients billing reminders and set up recurring billing.
By producing expert sales receipts, analyzing your company’s progress as a brand, and representing your company in the brand category, the QuickBook invoicing tool enhances the appeal of your company.
In order to make it simple for customers to pay with a debit card, credit card, or bank transfer, QuickBook bills online for one-click payments. You may now send invoices in six other languages, including English, Spanish, Portuguese, Italian, Chinese, and French, thanks to multilingual invoicing.
- Money management
QuickBook contains features that are specifically made to assist accountants in managing business finances. For all recurring bills, they can enter due dates and payment information in a single part of the application. When invoices are due, accountants can use QuickBook to rapidly generate invoices or print checks.
Each transaction is also documented for simple access during upcoming audits. Users of QuickBook can link their bank accounts to the software as well. This QuickBook feature not only dispenses with the requirement for paper bank statements also makes it simple for accountants to access all financial documents on one screen.
3. How to use the QuickBook software?
After signing up for QuickBooks Online, you can log in and access the home page of the dashboard. You can import your old files into your new accounts if you’re switching from another accounting program to QuickBook. Your QuickBook accounts, including cash flow, invoices, costs, sales, and other data, will be outlined in the main dashboard.
Instead, you can link your credit card accounts through the Banking option on the toolbar’s left to have QuickBooks categorise transactions for you automatically. You will be able to see these transactions in the “Banking” tab later on when reconciling your books.
Following that, you can learn how to enter mobile receipts and invoices, customize invoices, and enable automatic sales tax monitoring (if required). You can change all the settings for your company account by clicking the gear icon in the top right corner. The “My Experts” option allows you to invite your accountants to your QuickBooks Online accounts; if you don’t have any, you can find one.
4. Why Quickbook is the best accounting software for small business?
One of the most well-known accounting programs is called QuickBooks, and it’s an appealing alternative for small businesses or start-up organizations that don’t have large finance departments or lots of personnel since it may boost productivity in any small business, primarily by cutting costs and saving time.
Simpler Inventory and Finance Management
Using accounting software for small business owners to keep track of their costs, earnings, and employee payroll data. Users of QuickBooks can also:
- Keep track of bill due dates.
- Provide payment details for ongoing bills.
- Directly print checks in QuickBooks
Owners of small businesses can then easily connect their bank accounts directly to QuickBooks, giving them access to a comprehensive picture of all financial information. Small business owners constantly incur numerous fees when conducting their daily operations, which is precisely why the following features come in handy:
- The capacity to charge clients for costs like transportation and meals
- Capability to monitor inventory purchases and sales
Reducing the need for manual data entry and paper records
Small businesses should use the following QuickBooks features if they want to reduce their environmental impact and find a way to handle receipts:
- Production of receipts and invoices online automatically
- Taking debit/credit card payments
- Checks being deposited into the program
Modern and consistent with most other applications, QuickBooks import functionality. Customers, suppliers, accounting records, products and services can be imported, but exports are more restricted. In addition, Excel can only be used to export reports; no other data can be exported without using Internet Explorer.
Flexibility
Because its QuickBooks online version gives users freedom over where small businesses may carry out their accounting obligations, QuickBooks has been lauded as the best accounting software in numerous QuickBooks online reviews. By switching to the QuickBooks online plan, small businesses can do a variety of administrative chores, including the creation of invoices. Individuals can also work from a smart phone, MAC, or PC at any time, and this feature provides up to five users access to the account.
QuickBooks also demonstrates versatility by facilitating teamwork by allowing users to:
- Work on multiple files simultaneously while securely syncing them
- Synchronize their data with that of other widely utilized apps like Square and TSheets.
- From Monday through Friday, from 9 am to 8 pm EST, contact customer service in Canada.
Create Invoice Templates and Financial Reports Quickly
Using QuickBooks to create financial reports and invoices has a number of advantages, including:
- Many report and invoice templates at your disposal
- It is simple to download and distribute reports and invoices.
By allowing users to generate annual income reports and financial prediction reports with the press of a button, QuickBooks streamlines the process of preparing financial reports. These reports may then be quickly exported to Excel for record-keeping, sharing through email, or printing. Small businesses can benefit from these kinds of financial reports since they are always looking to expand, and they can use them to find customer service gaps, track trends, increase sales, and customize new marketing campaigns for specific target audiences.
Friendly User Interface That is easy to understand and use.
QuickBooks is a very user-friendly accounting program with the following features:
- Simple terminology
- A user-friendly interface
- A virtual orientation and a range of teaching videos
The absence of jargon in the program assures that both accounting professionals and small business owners with little or no expertise or understanding in accounting can take use of the aforementioned advantages of this software.
Conclusion
Although there are several excellent accounting software for small business, none are as flexible and complete as QuickBooks Online. However, QuickBooks Online isn’t always the greatest option, particularly if you only need to save money and have only the most basic demands. QuickBooks Desktop Premier can be a fantastic option if your company operates in a highly specialized sector.
